Skills

Responsibilities

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit personnel and allocate responsibilities and office space
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Working with department heads to create training programs
Communicating with Hiring Managers to decide on qualifications for positions
Oversee facilities services, maintenance activities and tradespersons
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Reaching out to people with relevant education and experience
Answering questions from applicants
Conducting and analyzing surveys of applicants and Hiring Managers to choose efficient recruiting and hiring methods
Using Collage HR software to analyze resumes and find candidates
Holding preliminary interviews on the phone or in-person

Requirements and skills

Proven experience as administration manager
In-depth understanding of office management (https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresources.workable.com%2Foffice-manager-job-description&data=05%7C01%7Csmore%40obasa.com%7Ca30aa76084d84f5a669108dbbeedac4c%7Cc9a2f6d85bf94fb5ab4cfb9ed1fc61ab%7C0%7C0%7C638313700226484668%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ziygI1CUPw62wL503HXZf1%2F8vsBJqmW8UaNlBNFDT8A%3D&reserved=0) procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
A team player with leadership skills