Job Vacancy: Integrity Officer
Location: Anywhere in Canada (remote working). We also have offices in Montreal, Toronto and Vancouver.
Reports to: Executive Director
Details: Permanent, Full-time (Four day work week, Monday to Thursday, 28 hours/week)
Salary: $70,039 CAD per year (this amount will be prorated for partial years of service)
Closing date for applicants: September 27, 2023
About the role:
Greenpeace Canada (GPC) is seeking a compassionate, equity-oriented individual to join our team as an Integrity Officer to help protect the internal health of our organization. You will be primarily responsible for:
implementing and maintaining all aspects of our integrity system (a set of important internal policies covering amongst others financial responsibility, conflicts, confidentiality, discrimination, harassment, a code of conduct, and the associated protocol for handling suspected violations);
- coordinating and communicating best practices for advancing processes of ethics and integrity;
- case management of internal investigations within the protocol for handling suspected violations;
- reporting to and connecting with the global integrity learning community
- promoting justice, equity, diversity, inclusion, and safety (JEDIS) through integrity policies and protocol
The Integrity Officer is responsible for owning and overseeing the integrity system with overall responsibility to the Executive Director.
- Ensure the distribution and availability of the code of conduct and related set of policies to all staff
- Conduct regular audits to ensure that code of conduct and related set of policies are in place and used
- Mapping, prioritizing, planning preventative measures annually (see planning and reporting below)
- Conduct risk analyses to identify vulnerable processes and areas of increased risk
- Work together with colleagues to design and redesign vulnerable processes to mitigate risks
- Provide advice and timely deployment of preventative measures, or outsourcing when necessary
- Periodically (every 2 years) systematically review code of conduct and related set of policies for update where necessary.
- Act as central point of contact and information for questions about prevention mechanisms, including the code of conduct and related set of policies
- Acts as a central point of information within the organization
- Ensure that trainings are developed and delivered to staff where needed.
HANDLING (SUSPECTED) VIOLATIONS
- Act as point of contact for official complaints of suspected breaches of integrity including historical complaints up to 10 years old.
- Refer staff and volunteers that are unwilling or not ready to make official complaints to other contact points
- Ensure that the reporting procedure is followed as outlined in the protocol for handling (suspected) violations of integrity
- Set up and centrally manage the anonymous overview of reports of (suspected) integrity violations for accountability and organizational learning purposes.
- If a complaint/report is made, conduct preparatory research to determine whether an investigation is mandated.
- Potentially conduct investigations for minor cases where it is appropriate
- Where external support is required for an investigation, supervise the process
- Assemble, support and monitor the investigation panel during the investigation process
- Provide advice on any aftercare within a team or department, following an investigation
- Ensure that all investigations are conducted in line with the protocol for handling (suspected) integrity violations in an equitable and transparent manner
- Manage all communications and document distribution between the investigation panel and involved parties
- Coordinate between various external compliance experts (such as counsellors, employment lawyers, external regulatory bodies or other consultants)
- Provide solicited and unsolicited advice to the board of directors, managers, and staff departments
- Act as the central point of contact for questions from staff.
- Ensure that staff or board members who play a role in the integrity system receive the integrity training necessary to conduct their role effectively.
- Coordinate timelines and activities of the investigation panel
Documentation and review
- Ensure that all notifications and reports of (suspected) violations, including subsequent investigations and outcomes, are documented and securely archived as required.
- Periodically review this archive to identify any (recurring) problems in the preventive component that need to be addressed.
- Manage the filing and storage of important and highly confidential documents obtained during investigation processes
MONITORING AND EVALUATION
- Analyze cases as they are documented and archived, to provide feedback to senior management on underlying repeating problems, principles, dilemmas, and hazards.
- Institutionalize practice of regular deliberations, including ensuring provision of training in judgment, installing practical arrangements to monitor the process and where necessary assistance is required in implementation.
- Acknowledging and advising on methods to address risk.
- Providing solicited and unsolicited advice to directors, managers, and staff departments on preventative measures and hazards.
- Act as central point of contact for questions from the global network
GREENPEACE GLOBAL LEARNING COMMUNITY
- Be an active member of the (global) integrity learning community
- Share experiences, resources and best practices with colleagues / integrity officers
- Provide support to, or seek advice from, other members of the learning community when necessary act as central point of contact for questions from within the organization.
ANNUAL PLANNING AND REPORTING
- Plan and implement the ongoing development of the integrity system.
- Monitor whether agreements about integrity are met and plans are achieved.
- Produce an anonymous annual review on both the preventative and governing components of the compliance practice, and on potential risk.
- Staying up to date with laws/legislations and facilitating compliance.
Training in and experience utilizing workplace investigation techniques and the necessary legal requirements
- Proven experience working with and maintaining the privacy of highly confidential information and files
- Experience with bias management
- Experience managing investigation processes in an equitable and confidential manner
- Knowledge of and experience working within Canadian law and employment standards, as well as human rights law
- Highly developed situational analysis skills
- High level of stress and resilience management; highly developed personal awareness
- Experience in collaborative environments where a high level of interpersonal and professional communication skills are required (both written and verbal)
- Advanced computers skills and experience using google apps and products
- Highly developed administrative, organizational and time management skills
- Well developed research and analytical skills
- High level of strategic foresight, diplomacy and judgement skills
- Experience working in unionized environments
- Experience working with and managing external consultants
- Excellent written and verbal communication skills in either English OR French, with a minimum working knowledge of English as it is our primary operating language.
- Knowledge of First Nations, Inuit, and Métis languages are highly desirable.
- Knowledge of other languages that reflect the diversity of Canada’s many communities are also highly desirable.
- Knowledge of and experience using trauma informed and restorative justice practices in the workplace would be considered a strong asset
You will work with colleagues across Canada and collaborate with other Greenpeace offices around the world.
Candidates should understand and support the Greenpeace campaign tactics, including the use of peaceful civil disobedience.
All applicants must be legally entitled to work in Canada.
About Greenpeace Canada:
Greenpeace Canada is an independently funded, non-profit organization that works towards a greener, more peaceful world, and to confront the systems that threaten people and the planet. We challenge government and industry to halt harmful practices by negotiating solutions, conducting scientific research, introducing clean alternatives, carrying out peaceful acts of civil disobedience and engaging the public. To maintain independence Greenpeace does not accept donations from corporations or governments. Greenpeace relies on individual donors and creative partnerships to fund our environmental justice campaigns.
As an organization, Greenpeace Canada recognizes and supports Indigenous sovereignty and the Land Back movement. We support the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and are committed to collaboration and consultation with Indigenous Peoples to ensure our campaigns and positions respect Indigenous rights and liberation.
Greenpeace Canada is committed to a workplace that is enriched by the people, needs and desires of Canada’s diverse communities. We seek candidates with a variety of perspectives and lived experiences to effect change and will prioritize applicants from racialized and other equity-seeking groups.
The responsibilities and skills for this role are outlined below. Greenpeace Canada fully recognizes lived experiences, unpaid credentials, as well as education and work experiences from outside of Canada. If you are interested in this role, but feel you do not have all of the requirements listed for this position, we highly encourage you to still apply!
Our benefits package includes: generous holidays; dental and extended medical insurance for you and your family, contributions towards a fossil-fuel-free pension plan equal to 5% of your gross salary, and a 4-day (28 hour) work week.
Greenpeace Canada has adopted a COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large. Prior to commencing any employment with Greenpeace Canada you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. Current and future employees in need of an exemption from this policy for medical reasons, sincerely held religious beliefs, or other grounds to the extent they are protected by applicable human rights legislation may request exemption. Accommodations will be granted where they do not cause Greenpeace Canada undue hardship or pose a direct threat to the health and safety of others.
Please use the link below to apply for this position. Tell us about yourself by attaching your CV and cover letter.
We are looking forward to hearing from you!
If you require assistance or accommodations for illness or disability when applying to this opportunity, please email [email protected] for support. We thank all applicants, but only those invited for interviews will be contacted.