Job Title: Office Administrator - Landscaping Company
We are currently seeking a skilled and detail-oriented Office Administrator to join our team. This position offers an exciting opportunity to contribute to our success by managing administrative tasks and utilizing online software systems to streamline operations.
As the Office Administrator, you will be responsible for overseeing various administrative functions and maintaining efficient office operations. Your primary focus will be on utilizing online software systems to manage scheduling, invoicing, client communication, and other essential tasks. This role requires excellent organizational and communication skills, a strong attention to detail, and proficiency in online software tools.
- Manage day-to-day office operations, including answering phone calls, responding to emails, and organizing paperwork.
- Utilize online software systems to schedule appointments, assign tasks, and track project progress.
- Handle client inquiries, provide accurate information, and ensure exceptional customer service at all times.
- Generate and send invoices to clients, track payments, and reconcile financial records.
- Collaborate with the sales team to schedule client consultations, prepare estimates, and generate proposals.
- Maintain accurate and up-to-date client and project databases using the designated online software systems.
- Coordinate with field staff to ensure smooth communication and efficient project execution.
- Assist in procurement activities, including sourcing materials, obtaining quotes, and managing vendor relationships.
- Conduct regular inventory checks, reorder supplies, and ensure proper stock levels.
- Generate reports and analyze data to provide insights and recommendations for process improvement.
- Stay up to date with industry trends and advancements in online software tools, and integrate new features and functionalities into daily operations.
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience as an office administrator or a similar role, preferably within the landscaping or construction industry.
- Proficiency in online software systems such as Service Autopilot or Copilot, with a strong ability to navigate and utilize their features effectively.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail, ensuring accuracy in data entry and documentation.
- Exceptional communication skills, both verbal and written, with the ability to interact professionally with clients, staff, and stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Strong problem-solving abilities and a proactive approach to finding solutions.
- Ability to work independently with minimal supervision and as part of a team.
Note: Only candidates selected for an interview will be contacted. We appreciate your interest in our company.
Job Type: Part-time
Part-time hours: 30 per week
Salary: $20.00-$26.00 per hour
Flexible Language Requirement:
Ability to commute/relocate:
- Aldersyde, AB: reliably commute or plan to relocate before starting work (required)
- Secondary School (preferred)
Work Location: In person