Company Overview
Targray - Building sustainable solutions for a world in transition.
Established in 1987 in Montreal, Canada, Targray is a global leader in the sourcing, transportation, storage, trading and distribution of commodities and advanced materials for a broad range of industry sectors. Our supply solutions help reduce the world's carbon footprint while enabling our customers to create safer, more reliable products for consumers.
Targray has operations in 11 countries and over $1B USD in annual sales. In 2019, the company made its debut appearance on the FP500, Financial Post’s ranking of the top 500 corporations in Canada by revenue.
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Great Place to Work® | Best Workplaces in Quebec (2020, 2021, 2022)
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Deloitte | Best Managed Companies (2019 - 2022)
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EY Canada | Quebec Entrepreneur of the Year (2016)
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HSBC | International Business Award (2012)
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Profit 100 Fastest-Growing Companies in Canada (2006, 2009)
Job Summary
Targray currently has an opening for a receptionist. This position will be based out of our Kirkland, QC headquarters. This position requires the selected candidate to work from our office on a full-time basis. Remote work arrangements will not be considered.
The receptionist is the face and voice of our company, and an invaluable resource for our managers and staff. The responsibilities in this role are wide and varied. We are looking for a capable, flexible, and friendly individual ready to contribute and help make our environment productive and fun.
Responsibilities
Reception:
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Welcome and support visitors to the office in a professional, courteous manner.
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Answer calls and redirect them accordingly.
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Track and provide temporary badges to visitors.
- Assist with employee onboarding logistics.
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Sorting and distributing mail and managing local mail shipments.
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Provide administrative support as required.
Administration, logistics & projects:
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Work in collaboration with various departments for:
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Visa applications, travel arrangements and expense reports as required.
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Logistics, greeting and support for external visitors.
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The liaising with our international offices and employees to help with local/international requirements.
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Document Handling - Import / Export document package - receiving, replacing documents, and sending out to banks - coordination with Treasury / Trade Finance and Operations teams.
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Filing of Legal documents.
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Play a key role in planning and organizing social events and activities for Targray employees.
Building:
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Update and maintain the Head Office seating plan.
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Maintain an adequate inventory of office supplies for Head Office.
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Maintain reception area, auditorium, and meeting rooms to a high standard.
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Be the first point of contact for any room issues, providing a prompt and appropriate response and working to determine a timely resolution.
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Support the chef, as needed, with the ordering of the food / logistics of the bistro and any other related task.
Requirements
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Minimum of three years of experience in a reception/administrative support role.
- Superior verbal and written communication skills.
- Excellent telephone manner.
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Ability to constantly re-prioritize tasks and manage time effectively.
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Professional demeanor and presentation.
- Knowledge of administrative and clerical procedures.
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Organized and detail oriented with the ability to interact professionally with individuals at all levels of the organization.
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Ability to work independently and in a team environment.
Employment Benefits
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Beautiful, spacious, and modern workplace environment.
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On-site gym facility reserved for employees.
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Medical and dental insurance.
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Retirement Savings Plan with employer matching.
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Subsidized healthy lunch program with fresh meals served daily.
Diversity & Inclusion
Diversity and inclusiveness are at the heart of who we are and how we work. We are committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We welcome and embrace the diverse experiences, abilities, backgrounds, and perspectives that make our people unique and help guide us. When people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.
For more information about our company, please visit https://www.targray.com/.#LI-Onsite
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