Work Schedule: Monday - Friday
FTE: 1.0 (40 hours per week) - Temporary until December 2024
Summary of Position
Reporting to the Director of Human Resources, the Human Resources Coordinator will provide guidance and administrative support in all facets of Human Resources (HR) including recruitment, talent acquisition, onboarding and orientation, learning and development and employee records. The HR Coordinator will use exceptional organizational and multi-tasking skills to provide day-to-day guidance and support to managers and employees.
Key Responsibilities
Under the supervision and guidance of the Director of Human Resources, the Human Resources Coordinator will be responsible to:
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Provide day-to-day HR guidance, support and interpretation of existing HR policies, procedures and programs.
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Actively interface with managers and employees for internal and external inquiries by answering routine/common queries while understanding and utilizing HR practices and processes to provide sound advice.
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Manage and complete recruitment lifecycle – create job postings, screen resumes, pre-screen candidates, schedule and conduct interviews and conduct reference checks.
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Support the Director, Human Resources on strategic HR initiatives including due diligence, implementation, development, communication, creation of policies and HR programs and roll-out of HR-related tasks.
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Demonstrates proficiency in job duties by streamlining processes and procedures and working cooperatively to provide support to all team members.
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Electronic scanning, filing and archiving of employee records.
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Assist with related administrative duties as assigned by the Director, Human Resources.
Knowledge, Skills & Abilities
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Maintain integrity, discretion, judgement, tact, and diplomacy when dealing with confidential and sensitive matters.
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Adhere to ethical standards for human resources professionals by modelling appropriate behaviour.
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Ability to function effectively in a fast-paced environment with frequent changes and tight timeline demands with multiple stakeholders.
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Strong customer focus with ability to support/influence in a multi-site environment.
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Excellent communication skills (verbal and written) are critical as this individual will be expected to interact with various internal and external contacts.
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Excellent interpersonal skills with the ability to influence when working closely with managers.
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Ability to work effectively independently as well as with a team.
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Analytically minded with ability to learn quickly and adapt to new situations as they arise.
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Ability to “think outside the box” and question existing tasks/methodologies with a view to improving overall processes and generating efficiencies.
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Ability to multi-task and prioritize.
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Strong organizational skills.
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Proven ability to work under pressure and meet deadlines in a highly challenging environment.
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Excellent follow-up and problem-solving skills, with ability to make intuitive decisions.
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Precision, accuracy, and high attention to detail in all aspects of work.
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Proficiency in computers, Microsoft Office and Human Resources Information Systems (HRIS) such as ADP.
Qualifications
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The ideal candidate is an experienced administrative professional with prior experience providing administrative support in the Human Resources function at a small to mid-sized organization.
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Post-secondary education with a focus on Human Resources Management or a related discipline.
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Minimum 1-2 years’ experience in a Human Resources role with focus on recruitment.
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Working knowledge of employment legislation. Skilled at managing administrative tasks effectively and efficiently.
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Previous experience working with ADP HRIS is an asset.
Employment Requirements
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Completion of a satisfactory criminal record check and/or Vulnerable Sector Search
If your background matches the qualifications listed above and are looking for an opportunity with a dynamic organization that is making a difference in the community, please submit your resume and cover letter.
Please note that only candidates considered for an interview will be contacted.
