Overview:
Are you a self-starter who excels at getting things done, and an outstanding communicator? Then keep reading: this position is a great opportunity to take your career to the next level.
Being at the very heart of executive management projects at Nordia, the largest company in its sector in Canada, could be the next challenge in your career in business administration.
Your future role at a glance:
At the center of senior management operations, your role is to provide essential support to the President as well as some of the Vice-Presidents in their day-to-day work. Your proactivity, critical thinking and communication skills make you a key element in the continuous evolution of the organization. As an active participant in your own success, you will learn alongside members of the executive team, guaranteeing discretion and confidentiality in your actions to support the development of high-level organizational projects.
This is a hybrid position located at Nordia's head office in Laval. You will evolve in a collaborative and innovative corporate culture, and join our teams of passionate people for 3 days a week - with the option of two days teleworking.
Responsibilities:
Here's a glimpse of your day-to-day activities:
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Take charge of calendar management: prioritize requests, organize meetings, reserve rooms, plan business meetings;
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Provide proactive assistance in managing and tracking daily tasks, while managing changing priorities and conflicting deadlines;
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Participate in the organization of strategic meetings: identify and reserve rooms, coordinate the logistics of these events, reserve calendars and send out invitations, and participate in the preparation of material to be shared with participants;
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Provide support for various team projects and deliverables, notably by proofreading or formatting documents;
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Coordinate travel arrangements (itineraries, transportation, hotel);
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Track expense receipts, enter reimbursement and credit requests in the system and follow up on them;
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Handle confidential and sensitive information with due diligence and discretion;
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Demonstrate foresight and proactivity in providing exceptional support to the management team;
- Ensure filing and record keeping, as well as contract management.
Qualifications:
To succeed in this key position, you must demonstrate the following qualities:
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Problem-solving and effective communication are in your DNA, and you're a team player. You are a positive, calm person with a strong collaborative spirit and excellent interpersonal skills. You are proactive in dealing with unexpected problems that executive management may encounter.
- Your initiative and organizational skills make it easy to prioritize tasks and manage resources on a day-to-day basis.
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You know how to manage several tasks simultaneously. You can coordinate several projects independently in a fast-moving environment, and you place great importance on detail.
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You demonstrate a high level of professionalism and integrity. You know how to handle confidential and sensitive information with discretion and tact.
- You are fluently bilingual (French and English), both written and spoken. You must be fluent in English and French to interact with French and English-speaking colleagues in Canada. You will be required to respond to customers in English between 30% and 60% of the time.
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You have a good command of the Microsoft Office suite (mainly Word, Excel and PowerPoint).
What we offer:
By joining Nordia, you will become part of a team of dynamic and passionate professionals. You'll enjoy a host of benefits, including: a hybrid work environment; a comprehensive benefit plan for you and your family; competitive compensation; discounts on various products and services; organized activities throughout the year, and more.
Our state-of-the-art head office is also ideally located a stone's throw from the Montmorency metro station - far from the traffic and parking challenges of downtown Montreal - and has free parking.
Why work at Nordia?
People are what make Nordia unique. And we strive to hire and retain the best. We offer competitive compensation, a stimulating work environment, excellent benefits and a multitude of opportunities to advance your career. That’s why we have the highest employee loyalty and satisfaction in the industry. In 2022, for the ninth consecutive year, 8 out of 10 Nordia employees said they would recommend us as an employer to friends and family. In 2018, Nordia was the first company in its sector to be recognized by Waterstone as one of Canada’s most admired corporate cultures, winning again in 2021 and recertified in 2022.
Want to know more about our career opportunities and what makes Nordia the best place to work? Click here to learn more!
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