Job Description
Location: Mount Pearl Square (A combination of office and work from home may be considered)
Clerk Typist II
Management Support
Human Resources - Recruitment
Temporary, Full-Time (Until March 31, 2024, with possibility of extension)
00821RP1
Hours 75 bi-weekly (8 hour days) Salary CG-23 ($21.63 - $23.77 per hour) Competition Number 2023005654 Posted Date 15 September 2023 Closing Date 22 September 2023
About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.
NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
NLHealthServices.ca
Job Summary
The Human Resources Department is searching for a highly professional individual to serve as the first point of contact for staff, the general public and candidates. In this role you will receive and welcome visitors and callers, offer direction and assistance, screen, and redirect telephone calls, identify problems and troubleshoot concerns by providing information or making appropriate referrals; support the collection, sorting and distribution of mail and courier services; contacting candidates for interviews, assisting with employment tests, and drafting form letters which involves processing/distributing confidential documents; printing, assembling, sorting, scanning, and filing documents, as well as keying these into HRIS/E-Recruit/Footprints electronic systems; and generating various related reports from these systems.
Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally required to lift or move objects up to 10 lbs., boxes, files, equipment.
Regularly required to sit performing work on a computer.
Occasionally required to bend, stretch, reach, stand and walk within the office or clinic environment.
Regularly required to perform fine finger/precision work while sitting and using a computer mouse to send and respond to emails or work on documents.
Visual concentration is required while transcribing, entering, or formatting text/data.
Auditory concentration is regularly required when performing reception duties or answering the telephone. May experience frequent interruptions from public/clients.
Exact results and precision are constantly required when entering data/text, maintaining files and completing statistical reports.
Occasionally experiences time pressures/deadlines.
Job Qualifications
Education
Successful completion of a one-year Office Administration program from an approved/recognized college is required.
Experience
Considerable administrative experience, preferably in Human Resources, and demonstrated experience in customer service.
Demonstrated experience in MS Office is required and HRIS experience would be an asset.
Competencies
Demonstrated attention to detail, superior organizational skills, the ability to prioritize, excellent customer service skills.
Knowledge of collective agreement administration and compensation and benefits would be an asset.
Demonstrated exceptional problem solving, interpersonal/communication and organizational skills.
Ability to multi-task, meet strict timelines, and deal with competing demands.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
An Excel, and PowerPoint test may be administered by the Department of Human Resources. Scores of 70% are required.
Other
A satisfactory record of work performance and attendance is required.
- Proof of a current office administration program is required. To be considered current, it must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.
Please submit your resume/cover letter, clearly demonstrating how you meet required qualifications.
Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.
Apply online at https://employment.easternhealth.ca
Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately
To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.
Contact Information for Recruitment Related Inquiries:
Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: [email protected]. Applications/resumes are not accepted at this email address.
Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.
If you are no longer interested in the position, you can withdraw your application by emailing [email protected] as soon as possible.
EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.
