POSITION SUMMARY
Working within the Human Resources department and reporting to the Human Resources Manager the Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance management, medical tracking, follow-ups from case management, documentation, and collaboration with internal teams. Typical duties include updating daily Human Resources documents, answering employees’ questions, and keeping trackers accurate and updated.
The Human Resources Administrator will develop a calendar and assist employees on their medical leaves. The Human Resources Administrator will handle the majority of the documentation related to Employee Relations functions.
SUCCESS PROFILE
What does it take to be successful working in the Human Resources department at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.
- Creativity: The ability to adapt traditional methods, concepts, models, designs, technologies, or systems to new applications; or the ability to devise new approaches to make improvements or solve problems.
- Customer Oriented: The job demands a positive and constructive view of working with others. There will be a high percentage of time spent in listening to, understanding and successfully working with a wide range of people.
- Organized Workplace: The job’s success depends on systems and procedures, its successful performance is tied to careful organization of activities, tasks and projects that require accuracy. Record keeping and planning are essential components of the job.
- Proactive Thinking: The ability to evaluate future implications of current decisions and action; the ability to mentally create the scenarios and outcomes of situations that could develop from decisions or plans of action.
- Logic: Understanding complex information; making connections; drawing conclusions.
- Technical: Strong understanding of Microsoft Office suite, and tech savvy and willingness to learn.
PRE-SCREENING ASSESSMENT
As part of our commitment to finding the best candidates, we utilize online assessments to gain insights into your aptitude, motivations, interests, and personality to assess your compatibility with our team. These assessments consist of short online exercises tailored to evaluate how your traits align with the job you are applying for.
To apply for this job, please follow the instructions below:
- Submit your resume and complete our Prevue Assessment simultaneously. The assessment is an integral part of our evaluation process.
- Allow yourself a minimum of 35-40 minutes to complete the assessment.
- Should you have any questions or encounter technical difficulties, please reach out to our Recruiting team at [email protected] or call 604-796-2177 for assistance.
Follow this link to complete the assessment: https://seabirdisland.prevuehub.com/selfregistration?url=n5%7C5e6
Once you have completed the assessment, we will carefully review your application and results. Qualified candidates will be contacted for further steps in the hiring process. Please be assured that all assessment results will be treated confidentially and used solely for the purpose of evaluating your candidacy.
Please note that failure to complete the assessment may result in disqualification of your application from further consideration.
WORK THAT MATTERS
Seabird Island Band is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture and our freedom.
Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.
We’re hiring!| Facebook | LinkedIn | For Our Culture
BENEFITS & PERKS
Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process.
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary team,
- Equitable hourly rates and
- Casual dress code
WHAT YOU'LL DO
Primary duties:
- First point of contact with employees on HR-related issues.
- Provide administrative support to the Human Resources team and respond to emails and calls on behalf of the Human Resources.
- Prepare correspondence, arrange meetings, processing confidential reports and documents.
- Organize, maintain, and update internal databases and spreadsheets related to Employee Relations.
- Keep a track record of leaves such as sick leave, medical leave, maternity, etc.
- Administer annual performance by monitoring employee appraisals and reporting on completions.
- Take meeting minutes and action items.
- Frequently interact with managers and heads of various departments to disseminate information.
- Maintain schedule and coordinate calendar activities.
- Assist with administering training and development opportunities and tracking of completion.
- Compile and submit monthly reports to the Human Resources Manager, containing both narrative and statistical information;
- Keep up to date on current issues and matters related to Human Resources.
Relationship and team building
- Provide guidance to employees. Handling all employee queries, written or verbal with the utmost confidentiality.
- Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
- Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
- Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.
Duties and Accountabilities
- Cultivate professionalism, diligence, and dedication, ensuring quality service delivery at all times.
- Participate in case management.
- Assist with planning and hosting various events for employees.
- Collaborate to organize job fairs, orientations, and onboardings and work on relevant HR projects.
Other
- Assist Payroll by providing employee information on leaves and employee benefits.
- Assist with scheduling job interviews, contact, screen, and shortlist candidates as needed.
- Representing the image of Seabird Island Band at all times.
- Other duties or responsibilities as assigned by your Supervisor/Manager, Director, or the CAO
WHAT YOU BRING
Experience:
- 2+ years’ experience in an office environment.
- Experience with HRIS and ATS software preferred.
- Experience working with First Nations community is considered an asset.
- Experience presenting information in forms, tables, spreadsheets and report writing.
- 2+ years’ experience in an office environment
- Experience with HRIS and ATS software preferred.
- Experience working with First Nations community is considered an asset.
Skills:
- An excellent learner with the ability to work in teams;
- Flexibility and willingness to learn at all times.
- Excellent organizational skills, with an ability to prioritize timelines and important projects;
- Strong phone, email and in-person communication and customer service skills;
- Intermediate to Advanced computer skills including Microsoft Office 365 Suite (Word, Excel, and Outlook);
- Excellent verbal and written communication skills.
- Strong customer service focus and ability to provide services in a prompt, respectful and unbiased manner, in accordance with existing Seabird Island Band policies and procedures.
Requirements:
- Strict adherence to an Oath of Confidentiality, Seabird Island Band Policies and Procedures.
- Willingness to learn or prior knowledge, respect, and understanding of Stó:lō culture, history, traditions, and language;
- Valid BC Driver’s License, Class 5 and clean Driver’s Abstract.
- Satisfactory Criminal Record Check *Solicitor General CRRP*
REPORTS TO: Human Resources Manager
Pre-employment screening
- Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.
We thank you for your interest. Only those selected for an interview will be contacted.
