Summary:
Reporting to the CFO (or designate), and in accordance with Ballenas Housing Society
(Ballenas) mission, strategic direction, principles and policies, the Bookkeeper’s primary responsibilities are to:
- Keep financial records and establish, maintain and balance various accounts using bookkeeping systems and software
- Prepare and administer employee payroll and assist in the management of group benefits
- Perform related duties as required by the CFO (or designate).
Specific Duties and Responsibilities Based on Key Competencies:
Problem Solving/Judgement
- Post journal entries and reconcile accounts, maintain general ledgers
- Establish and maintain up to date vendor accounts; create and maintain vendor files
- Complete and submit credit applications
- Match, batch, code and enter invoices
- Research and resolve any purchase order, vendor invoice, or payment discrepancies
- Prepare cheque batches and EFTs; issue stop-payments or purchase order amendments
- Download, email and reconcile bank and credit card statements; prepare bank deposits
- Provide reports, administrative assistance and other clerical duties as required
Commitment to Safe Work Practices
- Commit to well-being of self and others through adherence to WorkSafeBC regulations and Ballenas safety procedures; immediately report any non-compliance, or incidents of injury and accident to the CFO
- Recognize and appropriately respond to emergency situations in accordance with Ballenas policies and procedures
Teamwork and Client Service
- Maintain positive and productive working relationships with leadership teams, staff and coworkers; attend regular team meetings
- Establish and maintain effective working relationships with vendors and contractors, providing follow-up as needed
- Actively manage conflict; build consensus and seek cooperation of others while valuing diverse viewpoints and focusing on interests
Personal Effectiveness
- Model positive, professional communication; maintain present, patient, calm, and active listening, focusing on logical problem solving; strictly observe privacy and confidentiality
- Demonstrate dedication to a high professional standard of personal conduct, accountability, and competence; maintain composure in stressful situations
QUALIFICATIONS
EDUCATION AND EXPERIENCE
o Bookkeeping training and certification preferred plus minimum of 3 years experience in payroll and administration; or an equivalent combination of relevant education and work experience
o Computer proficiency using related programs and software, MS Office Suite; experience working with spreadsheets, databases, and cloud-based programs; experience with Payworks a definite asset
o Experience in customer service and working with vulnerable populations an asset
KNOWLEDGE, SKILLS AND ABILITIES
o Highly developed interpersonal communication (oral and written), collaboration, problem solving, and conflict resolution skills
o Strong attention to detail, analytical skills, and organizational ability
o Knowledge of non-profit society/registered charity financial requirements an asset
OTHER REQUIREMENTS
o Passing a Criminal Record/Vulnerable Sector Check
o Access to reliable transportation
Job Types: Permanent, Part-time
Part-time hours: 20 per week
Salary: From $22.00 per hour
Benefits:
- Employee assistance program
- Work from home
Application question(s):
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Bookkeeping: 3 years (preferred)
- Microsoft Office: 5 years (preferred)
Licence/Certification:
- Driving Licence + access to reliable vehicle (preferred)
Work Location: Hybrid remote in Nanaimo, BC V9S 3Z7
Application deadline: 2023-09-18
Expected start date: 2023-09-25
