Elgin St. Thomas Health Recruitment Partnership
The Elgin St. Thomas Health Recruitment Partnership is an exciting initiative supported by Elgin County and the City of St. Thomas. Comprised of municipal council members from the County and the City, local physician representatives and community stakeholders, the purpose of the Partnership is to actively engage and attract medical professionals to live and work in the Elgin and St. Thomas region.
The Partnership is assisted by municipal staff and a dedicated contract Health Recruiter. Through effective showcasing of the community, creation of recruitment strategies, identification of potential medical practice opportunities / vacancies, implementation of scholarships and incentive grant programs and provision of ongoing assistance and support, the role of the health recruiter is paramount in the successful attraction of health professionals to this community.
The contract for the current recruiter, who has had a long and successful relationship with the Partnership, will conclude at the end of 2023. Recruitment activities to attract a qualified professional to assume the role of the contract Health Recruiter have now been initiated. It is hoped that the Health Recruiter position will be filled by the fall of 2023, providing an opportunity for overlap with the current incumbent in the role.
HEALTH RECRUITER POSITION
(part-time contract position)
OVERVIEW OF DUTIES / RESPONSIBILITIES:
Under the general direction of the City Manager (City of St. Thomas), Chief Administrative Officer (County of Elgin) and the Health Recruitment Partnership Committee, the position will lead activities which will result in the recruitment of family physicians and other health care professionals to the Elgin County community, performing the following duties:
Program Development and Marketing:
- Acts as the program ambassador for the Elgin St. Thomas Health Recruitment Program, demonstrating a full understanding and familiarity with the community.
- Implements all program activities ensuring attention to diversity and inclusion.
- Collaborates with various medical leaders and community stakeholders to identify and address specific physician human resource needs to develop recruitment strategies and evaluate current practices.
- Maintains current knowledge of best practices and benchmarks relevant to physician recruitment and retention through membership with the Canadian Association of Staff Physician Recruiters
- Develops and maintains a marketing plan including pertinent online and print materials, trade show displays, advertising, and other initiatives based on established recruitment priorities.
- Develops an annual calendar of recruitment activities and events.
- Creates and assembles recruitment information and packages for provision to possible medical candidates that are seeking to establish medical practices within the community
- Plans and attends annual physician retention events, conferences, job fairs, and physician recruitment opportunity events.
- Collaborates with community partners to maintain extensive knowledge of community resources including schools, spousal employment opportunities and cultural supports.
- Maintains contacts and statistical information of potential recruits.
- Leads and works in partnership with other stakeholders to support special community initiatives including Medical Discovery Week.
- Supports the development and implementation of the annual Scholarship program for medical students from the community. Recruits and liaises with applicants and award winners. Maintains tracking information on eligible applicants and recipients.
- Prepares and submits monthly program and activity updates to the HRP Committee for review and discussion.
- Makes presentations to County and City Council and other stakeholder groups and organizations throughout the community.
- Recommends opportunities and initiatives that would be beneficial for the Partnership.
Customer Services and Communications:
- Promotes the community through site visits for physicians and their families.
- Communicates directly with all candidates and related stakeholders, sharing information on the community, opportunities, and information about the program.
- Manages, prepares and plans customized site visits including all meetings as appropriate with administrative and medical staff, spousal employment options, community tours, daycare and school tours, real estate exploration, as well as social events during the visit.
- Follows up with physicians following site visits to ascertain feedback and discuss next steps in the recruitment process.
- Assists in orientation of new physicians and identifying barriers to retention.
- Establishes contact and engagement mechanisms between incentive program participants and with other medical professionals in the community. Liaises with educational institutions and provincial government stakeholders.
- Liaises with media contacts and provides press materials as approved by the Health Recruitment Partnership Committee. Creates media releases for distribution.
Finance and Program Administration:
- Develops an annual budget for the Health Recruitment Partnership program for the Committee’s approval, based on the contributions of the partner municipalities and other funding agencies.
- Tracks expenses related to the day-to-day operations of the recruitment program, ensuring adherence to the approved annual budget.
- Maintains and updates a database of community physicians and prospective opportunities for recruitment
- Provides program and financial reports to the Committee on at least a quarterly basis, demonstrating year-to-date expenses and projections for remainder of year.
- Submits monthly activity summary and invoice (s) for payment of services.
- Identifies and seeks Committee support for expenditures not previously approved, as funds may be available.
- Conducts orientation with new committee members.
- Monitors and responds to correspondence and enquiries.
- Ensures adherence to City of St. Thomas and County policies and procedures.
QUALIFICATIONS:
- Minimum Bachelor’s degree in related field, College Diploma in Administration / Business from a post-secondary institute with Canadian accreditation or its equivalent in knowledge and experience with at least 5 years of progressive senior administrative experience with professional medical staff
- Comprehensive knowledge of health care recruitment
- Strong organizational and negotiation skills
- Analytical capacity to monitor a budget, to compile and summarize data and research
- Excellent communication skills and ability to develop comprehensive reports for committee, stakeholder and Council presentations
- Understanding of relevant health care related legislation
- Administrative expertise in use of computers, web-based systems and other IT resources
- Willingness to travel and available to work outside of normal business hours
- Valid Ontario Drivers License and access to a vehicle
REQUIRED KNOWLEDGE, SKILLS and COMPETENCIES:
- Knowledge of Health Force Ontario and Ministry of Health procedures related to physician recruitment and retention.
- Knowledge of the demands placed upon family practice physicians, considering the unique circumstances surrounding the delivery of primary care in a rural setting
- Knowledge of government regulations and health care administration
- Knowledge of current best practices on office procedures, Employment Standards Act, WHMIS, Personal Health Information Protection Act, and Occupational Health and Safety Act
- Strong knowledge of recruitment and retention techniques and practices
- Sound knowledge and ability to create and implement marketing campaigns directed towards the recruitment of physicians
- Ability to maintain strict confidentiality and privacy
- Demonstrated understanding and ability to support inclusivity in practices and in working with diverse populations
- Advanced computer system skills with the ability to prepare various documents, reports and marketing materials
- Written and verbal communication skills to communicate effectively
- Professional communication and presentation skills, including face-to-face, email, telephone and video conference
- Ability to complete several concurrent tasks in an organized and timely fashion within an established timeline
NATURE OF APPOINTMENT
The position is a part-time contract position and the Health Recruiter will work as an independent contractor in the provision of their services to the Health Partnership Committee. The incumbent will provide up to a maximum of 20 hours of service per week, to a maximum of 900 hours per annum.
The incumbent will be required to provide proof of contractor liability and errors and omissions insurance, consistent with the City’s requirements.
APPOINTMENT TERMINATION PROVISIONS
The contract may be terminated at any point, by mutual consent, or by either party, with a minimum of 60 days notice.
COMPENSATION: $39 per hour.
TRAVEL AND TRAINING COVERVAGE:
$.61 per kilometer will be provided for work related travel. Per diem costs for meals will be provided as required, consistent with the City’s current policy.
Supports for training/conference will be discussed with the HRP Committee and City Manager/County CAO.
CELL PHONE / INTERNET SERVICE
The incumbent will be expected to have and arrange their own internet and cellular coverage and will receive a stipend of $50 per month (proposed) towards cellular and internet costs.
Application Process for interested parties:
Applications will be received through the City of St. Thomas’ Employment Portal and should be addressed to: “Elgin St. Thomas Health Recruitment Partnership Committee.”
Applications must be submitted prior to June 16, 2023 at 11:59 p.m.
- Successful candidate will be required to provide an acceptable “Police Criminal Record and Judicial Matters Check (PCRJMC)” as a condition of the contract.
Please IMPORT and UPLOAD your COVER LETTER AND RESUME individually (i.e. pdf, word).
ENSURE YOU HAVE ATTACHED ALL YOUR DOCUMENTS PRIOR TO SUBMITTING YOUR APPLICATION.
When your application has been successfully received through Dayforce, you will receive an email from
[email protected] stating “Congratulations, your application has been successfully submitted.”
Although we appreciate all applications received, only those selected for an interview will be contacted.
Personal information for this position is collected under the authority of the Municipal Act, R.S.O. 2001, as amended.
Accommodations are available for all parts of the recruitment process. If you require accommodation to apply or if selected to participate in an assessment process, you must provide your accommodation needs in advance. Questions may be directed to the Human Resources Department at 519-631-1680 ext. 4146.
