Who is ATCO Frontec?
ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.
Working on a rotation of 8 weeks on/4 weeks off with all travel paid.
Description:
ATCO Frontec is seeking a Project Administrator to join our Operations team in Resolute Bay, NU. The Project Administrator is responsible for administration of the projects AP and AR requirements, approving invoices, preparing quotes for clients, data entry and other general administration duties.
Responsibilities:
- Coordinate activities needed to support and administer projects
- Issue and track internal purchase orders, maintain inventory control, source parts and prices from vendors
- Review and approve invoices for processing including maintaining of daily receiving report and reconciling PO’s in Oracle system
- Assist in the routine preparation/interpretation of project cost reports or planning documents.
- Processing A/P invoices
- Ensures month-end requirements are met on timely basis including submission of revenue and expense accruals
- Implementing on-boarding procedures for new hires/sub-contractors to site
- Assist in the routine preparation/interpretation of project cost reports or planning documents.
- Prepare quotes for the clients
- Reconcile corporate credit card expenses.
- Timekeeping all hours and leave for the project staff for submission to payroll
- Provides overall administrative support including creating, updating, and maintaining files, inventories, records, and other documents as required.
- Generate regular project reports for the corporate accountant.
- Participate in internal and external audits as required.
- Provides overall administrative support to the management and project team.
- Responsible for taking and distributing internal meeting minutes and updating action logs.
- Project budgeting and financial tracking and other duties as assigned
Qualifications:
- A college or university graduate – Finance and Accounting background would be considered an asset.
- Two (2) or more years of directly related experience in Project Coordination, Contract management or administration is required
- Prior experience in project controls or planning is considered an asset
- Intermediate knowledge and experience using the Microsoft Office suite. (i.e. Microsoft Excel, Word, PowerPoint, Visio, Outlook)
- Must have the ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
- Experience with timekeeping and invoice processing is considered an asset
- Ability to work under minimum supervision.
- Excellent written and oral communication skills.
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Final candidates will be required to undergo a Security Clearance Check, D&A testing and fit for work medical.
Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.
Job Types: Permanent, Full-time
Schedule:
Supplemental pay types:
Ability to commute/relocate:
- Nunavut: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
