AP/AR Administrator
Reporting directly to the Team Lead AP/AR, the AP/AR Administrator is responsible for managing the payment of invoices, and supporting the payment of non-product/freight invoices and employees expenses. The AP/AR Administrator will also be responsible for preparation of invoices and will answer inquiries regarding pricing, landed locations/dates, volumes, etc.
This is a full-time position with Superior Gas Liquids, based in downtown Calgary (hybrid work model).
What we will offer you:
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Culture: Join a supportive and inclusive work environment where teamwork, respect , and open communication are at the core of everything we do.
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Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
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Health & Wellness: Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.
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Competitive Compensation: We offer a highly competitive salary package, ensuring that you hard work and dedication are recognized and rewarded accordingly.
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Flexibility: We understand the importance of work-life balance, we offer flexible hybrid work options to help you manage your personal and professional commitments.
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Technology: Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
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Safety Focused: We care about you and have committed to a zero-harm workplace.
What you'll do:
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Processes vendor invoices and/or employee expenses in a timely and accurate manner.
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Verifies invoices to ensure that they reflect correct pricing, volume, locations, and freight or other charges.
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Ensures that all required documentation and approvals have been obtained for payment of invoices or expenses.
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Follows up with the appropriate internal and/or vendor contacts to investigate and resolve any errors/discrepancies, or obtain missing documentation or approvals.
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Enters invoices/expense reports into the financial management system and cheque log.
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Prepares and processes wire transfers or cheque runs to perform payments within established timelines.
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Monitors vendor accounts daily to ensure payments are always up-to-date.
- Generates and distributes customer invoices in a timely and accurate manner:
- Verifies sales transactions to ensure that they reflect correct load dates, pricing, volume, locations, and freight or other charges.
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Follows up with the appropriate internal and/or customer contacts to investigate and resolve any errors/discrepancies.
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Enters transaction data into the financial management system, generates customer invoices, and submits invoices for management approval.
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Issues invoices to customers within established timelines.
- Responds to internal and external invoicing and billing inquiries, and issue payment confirmations to customers, as necessary.
What you bring:
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High School Diploma, plus a specialized technical/business course
- More than one (1), up to three (3) years accounting, or accounts payable experience.
- General knowledge of business and a good business sense.
- Strong analytical and problem-solving skills with attention to detail.
- Well organized, with excellent time management skills.
- Strong computer skills, especially in Microsoft Excel.
- Ability to multitask and handle multiple deadlines and changing priorities.
- Ability to gain the trust and confidence of managers.
- Solid team player with exceptional oral and written communication skills.
- Excellent interpersonal skills with a high level of honesty and integrity.
Superior Propane is Canada’s leading and reliable propane provider. Customers have trusted the experts at Superior to fuel their homes and businesses since 1951. Customer Focus, Performance, Safety, and Winning with People are the four key values that are the foundation of everything that we do.
"Here at Superior Propane we are an equal opportunity employer committed to the inclusion and accommodation of all individuals. If you have an accommodation need during the recruitment & selection process, we encourage you to connect with us at [email protected] to let us know how we can enhance your experience."