Date posted
August 8, 2023
Title
Human Resources/Admin Clerk
Language
Bilingualism in both official languages is essential
Salary Range
Level 3: $51,425 - $65,038
Closing Date
October 8, 2023
The Role:
We are seeking a creative, Human Resources/Admin Clerk to work closely with Service Coordination Support Human Resources to promote a healthy and inclusive work culture, job satisfaction, positive relationships, employee engagement and professional development.
Reporting to the Supervisor of Human Resources, the HR/Admin Clerk provides administrative support to the Human Resources team. The HR/Admin Clerk will provide a full range of support through the full cycle of Talent Management activities (recruitment, selection, onboarding, training, development, engagement/retention, performance management and succession planning).
The responsibilities you’ll be trusted with include:
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Provides recruitment and staffing support; including, assists in the short listing of potential candidates; performs telephone screening and scheduling interviews.
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Requests references from successful candidates and checks references
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Prepares pre and post interview correspondence (i.e. interview questions and un- successful candidate letters)
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Prepares orientation schedules for successful candidates, schedules orientation meetings in calendar and monitors completion of orientation
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Coordinates mandatory training dates with all SCS departments.
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Assists the HR team with data entry
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Redirecting HR related calls to the appropriate person within the HR unit when necessary
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HRIS data entries, including set up of new hires, employee changes and ensuring records stay current.
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Processes Training Requests which may involve booking flights and hotel rooms
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Track probationary period performance evaluations for new hires and send successful probationary letters.
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Performs other duties and completes additional projects as assigned, commensurate with job knowledge and experience
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Other duties, as assigned
About Us:
Service Coordination Support (SCS) is the initial contact for individuals who have a developmental disability or autism in the Ottawa and the Eastern Region. We help people find the supports and services in the community that are needed to assist them in their daily lives. One of our important goals is to empower families/individuals to make informed choices about the supports they seek.
SCS’ vision is to become an innovative knowledge-based organization, recognized as a leader by working in collaboration with our community to deliver high quality services to individuals with a developmental disability in our region. For more information about us, please visit: www.scsonline.ca.
Working Conditions:
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SCS operates within a hybrid working environment.
What you bring:
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Completion of a recognized Human Resources certificate or diploma program
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Two to three years Human Resources experience
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Three to five years of administrative office experience
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Excellent communication, interpersonal, and project management skills.
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Must have strong analytical and reasoning skills.
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Bilingual in both official languages (written and spoken) is essential.
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Excellent organization and time management skills to meet scheduled deadlines.
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Ability to work in a fast-paced environment and handle a number of issues simultaneously.
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Ability to act with integrity, sound judgement, discretion and confidentiality.
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Exceptional attention to detail is essential.
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Proficient in the use of Microsoft Office, internet, social media and database applications.
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Open minded and interested in learning new things.
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Experience with a not-for-profit organization would be considered an asset
Language Profile:
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Bilingual – Bilingualism in both official languages is essential
Salary:
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Level 3: $51,425 - $ 65,038 (commensurate with candidate’s education and experience)
Accommodations:
Service Coordination (SCS) has an accommodation process in place and provides accommodations for candidates and employees with specific needs. If you require specific accommodations please contact the Human Resources Supervisor of SCS so that we can make arrangements to provide appropriate accommodations for you.
DEI Statement:
SCS strives to create a progressive and inclusive environment that continually recognizes and celebrates the diverse community we are privileged to serve. We endeavor to create a barrier free environment for our clients and our staff where all are welcome, accepted and empowered to recognize and use their strengths and live their best lives.
To Apply:
Qualified candidates may submit their resumes, along with a cover letter quoting job number 30 – 2023 no later than October 8, 2023 at 4:30 to Human Resources. While we appreciate all responses, only candidates under consideration will be contacted. We kindly ask not to send in duplicate copies of your resume.
