ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Mechanical & Electrical ICI team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Site Administrator will be responsible for completing the daily tasks associated with the day to day activities of our onsite office. The Site Administrator reports to the Office Manager or designate. Duties and responsibilities include but are not limited to:
- Assist with JDE site timekeeping, site attendance, and audit process of daily timesheets as needed
-
Assist with onboarding and offboarding employees including rad data information
-
Correlation of safety documents such as site inspections, observation, and coaching reports and more
- Assist with Security Clearances
-
Control and administer on site seating assignments
-
Support and track completion of management system required reads
-
Update site organization charts
-
Preparation of Productivity Reports
-
Key in, edit, proofread, and finalize correspondence, reports, statements, invoices, forms, presentations, and other documents using a computer
-
Assist Site Office Manager and Construction Manager when required
-
Respond to telephone, in person, or electronic enquiries or forward to appropriate person
-
Photocopy and collate documents for distribution, mailing, and filing
-
Maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases
-
Point of contact for cell phones, supplies, booking conference rooms, computer request, renewals, and lockers
-
Process incoming and outgoing mail, manually, or electronically
-
May sort, process, and verify receipts, expenditures, forms, and other documents
-
Assist with attendance sheets and training administration
-
Maintain site scorecard data and prepare on a monthly basis
-
Understand project-specific filing systems, interfaces, and general document control processes and manage the flow of information accordingly
-
Adhere to record retention policies and standards and comply with filing system
-
Communicate relevant information and standards and comply with filing system
-
Communicate relevant information to internal and external stakeholders when required
-
Understand and comply with project retention policies and standards
-
Occasionally record Meeting Minutes
-
Other Project Level Administrative duties as required
COMPETENCY REQUIREMENTS
- Communicates Effectively
-
Customer Focus
-
Holds Self and Others Accountable
-
Problem Solving and Innovation
-
Teamwork and Collaboration
-
Values and Respects Others
EDUCATION REQUIREMENTS
- Completion of Grade 12
-
Completion of a College program or related training an asset
WORK EXPERIENCE REQUIREMENTS
- 1-3 years of previous reception or administrative experience
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Intermediate experience with Microsoft Office (Word, Excel, Outlook, Visio, Teams)
-
Effective communication skills with individuals at all levels of the organization
-
Able to work efficiently as part of a team as well as independently
-
Able to learn new systems and processes advanced computer literacy
-
Self-motivated, with a strong desire to succeed
-
Enjoy working in a fast paced, multi deadline, team oriented environment
-
Sense of urgency and ownership over assigned tasks
-
Ability to multi-task and with strong problem identification and resolution skills
-
Ability to interpret and implement company policies and procedures
-
Motivated individual with proven initiative
-
Operates with integrity, discretion and maintains confidentially at all times
-
Security clearance requirements
Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
