Events Coordinator
Our Background
At the University Hospital Foundation, we want to help people live longer, and better – especially those who would benefit from a new form of treatment, or life-saving surgery.
As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the healthcare teams we support.
In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million dollars to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute and Kaye Edmonton Clinic, as well as ground-breaking research at the University of Alberta.
If you have a keen interest in being a part of the future of healthcare in Alberta, please consider applying today!
We are proud to have achieved Imagine Canada accreditation and High Performer status in both the “High Performer: Overall” and “High Performer: Teaching Hospital” categories from the Association for Healthcare Philanthropy. This recognition demonstrates our commitment to applying our purpose to everything we do.
In addition, we are proud to be one of Alberta’s Top 75 Employers in 2021 and 2022, which recognizes employers who lead their industry in offering exceptional places to work and forward-thinking HR practices.
As an outcome-focused organization, UHF offers a flexible work environment where employees have the opportunity to work remotely. To learn more about us, visit our website at www.GiveToUHF.ca.
Your Purpose
Join our team and assist in orchestrating the success of University Hospital Foundation's prestigious Signature Events, where your administrative finesse, collaboration prowess, and volunteer management skills will shape unforgettable experiences and drive philanthropic impact.
Specific Accountabilities
In this role, you'll be responsible for supporting and ensuring the success of the University Hospital Foundation Signature Events, including Festival of Trees, Full House Lottery, and Heart Pledge Day. This involves providing administrative and logistical assistance, coordinating committee meetings, maintaining event data systems, and creating comprehensive plans for each event. You'll also play a crucial part in post-event evaluations, liaising with venues, collaborating with various teams, and identifying revenue-generating opportunities. Close collaboration with our Donor Engagement and Marketing/Communications teams will enable us to stay updated on industry trends to continually enhance our events.
As a key player in Volunteer Management Support, you will actively seek out opportunities to leverage volunteers for signature events and general operations within the University Hospital context. Keeping meticulous records of volunteer information, attendance, and schedules will be integral to your responsibilities.
Your administrative expertise will be instrumental in the budget planning process, and you'll also be responsible for invoice preparation and processing. In addition, you'll manage meeting scheduling, coordinate calendars, catering, logistics, and provide in-person customer service support at donor offices as needed.
Qualifications
Diploma in event management, business, or non-profit management combined with one year experience with special event management or volunteer coordination preferably in a non-profit environment.
The ideal candidate should possess strong oral and written communication skills, excel in multitasking and prioritization, thrive in dynamic environments with shifting priorities and tight timelines, demonstrate a successful track record in coordinating and executing special events, maintain a high level of professionalism with a commitment to confidentiality, and exhibit strong capabilities in volunteer management and coordination. Competence in and strong technical knowledge of Microsoft Office Suite.
Flexibility to work after hours and / or weekends as needed to attend the Signature Events.
A combination of education and experience will be considered.
Applicants
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We respect and value diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
To apply for this posting, please visit https://givetouhf.ca/careers, and attach your cover letter and resume into one PDF. We thank all candidates who apply; however only those selected for an interview will be contacted. The successful candidate will be required to provide a Police Information Check.
https://givetouhf.ca/careers
email [email protected]
This position will remain open until a suitable candidate is hired.
Job Type: Full-time
Salary: Up to $55,000.00 per year
Expected hours: 37.5 per week
Benefits:
- Dental care
- Flexible schedule
- Paid time off
- Vision care
Schedule:
Work Location: Hybrid remote in Edmonton, AB T6G 2B7
