JOB DESCRIPTOR
PROJECT ADMINISTRATOR
Commercial Swimming Pool & Water Feature Design/Build Company
Full-Time, Permanent Position
SERVICE PLUS AQUATICS Inc. is a rapidly-expanding, progressive corporation, devoted to providing exceptional service to the commercial recreational aquatic industry. Established in 1989, we are known for our leadership in design/build services, restoration and repair, and facility management, specializing in
LEED design. Dedication, on-going training and a truly dynamic TEAM, combine to make this company an industry leader.
The Project Administrator will report directly to the Projects Department Manager and will be primarily responsible for the following:
Job descriptions for the Project Scheduler include but are not limited to;
- Daily dispatching project field teams and associated administration using the SFO (Sage Field Operations) dispatch and mJobTime programs for payroll and job labour costing purposes.
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Review and process OOP’s for Projects department staff daily
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Daily review and documentation of EOD’s (End of Day Reports) & DFR’s (Daily Field Reports)
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Process bulk purchases/orders received into Sage inventory and specific projects
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Create Shops and Start Up Documents, as required
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Update and maintain the Projects Department Weekly Report document in good order
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Day to day tasks as assigned by the Projects Department Manager
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Daily Filing & real time update of project department minutes as tasks are processed.
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Coverage when the Project Coordinators are off on vacation and/or personal/sick days
Back up support to the Project Purchasers, include but are not limited to;
- Day to day tasks as assigned by the Projects Department Manager
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Mechanical equipment take offs and buys of materials and equipment; including coordination through SPA warehouse to get product to sites
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Bid and award Electrical/Mechanical subs
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Issue; daily end of day dispatch and scheduling emails to the team
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Make bid packages for venders including custom controllers, winter cover, stone, custom tiles, acrylic panels, custom mechanical equipment and SS fabrication custom suppliers
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Bid and award tile/stone/concrete/finishing subs
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Finishing take offs and buys of finishing claddings and construction materials; including coordination through SPA warehouse to get products to sites 9) Make bid packages for Projects Department Manager sign off.
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Coordinate and track approvals and sample submissions.
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Communicate with customers as application for projects executions.
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Work with customers to improve project kick offs, projects executions and after project experiences.
Other duties may include, but are not limited to;
- Project Department Weekly Progress Report meeting minutes and updates
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Internal communication with the Accounting Department for billings/Vendors
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Support Projects Department: Projects Coordinators, Project Design, Projects Fabrication and communicate with operations as applicable.
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Answer telephones when other positions are busy, and lunchtime phone coverage is required
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Perform other daily duties as requested by the Department Manager and/or the President & CEO
Office Hours (unless otherwise specified by Management):
Monday to Friday, 9:00 a.m. to 6:00 p.m. (with a 1-hour, mandatory unpaid lunch each day)
Required Competencies:
- Proficient in MS Office ( Word, Excel, Outlook, Publisher)
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Proficiency in MS Project will be required.
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Proficiency in Sage 100 and mJobTime will be considered an asset
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College Diploma/University Degree
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Exceptional written & verbal communication skills
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Very detail oriented & able to multitask
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An extremely reliable Team player, who can also work efficiently independently
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Ability to crisis manage, and problem solve effectively
Statement of Commitment: Service Plus Aquatics Inc. (SPA Inc.) is committed to providing a respectful, welcoming, accessible, and inclusive environment for all persons with disabilities in a way that is respectful of the dignity and independence of people with disabilities and in a manner which takes into account the person's disability and embodies the principles of integration and equal opportunity. Service Plus Aquatics Inc. is committed to becoming a barrier-free environment, and meeting the requirements of all existing legislation and its own policies and goals related to identifying, removing and preventing barriers to people with disabilities that might interfere with their ability to interact with our Firm. Service Plus Aquatics Inc. ensures that all persons within its community are aware of their rights and responsibilities to foster an accessible and inclusive environment with and for persons with disabilities. Service Plus Aquatics Inc. is committed to, and will strive to ensure that, the Accessibility for Ontarians with Disabilities Act (AODA), 2005, its regulations, standards and all other relevant legislation concerning accessibility, are rigorously observed in a timely fashion.
