An Office Administrator is the backbone of a well-organized and efficient workplace, responsible for ensuring the smooth operation of day-to-day administrative tasks and supporting various departments within the organization. This crucial role requires a dynamic individual with exceptional organizational skills, a keen eye for detail, and a strong ability to multitask.
Key Responsibilities:
Administrative Support: The Office Administrator acts as a central point of contact for employees, clients, and visitors. They handle phone calls, emails, and inquiries, directing them to the appropriate parties. They maintain a welcoming and professional atmosphere in the office, creating a positive first impression.
Scheduling and Coordination: Adept at managing schedules, the Office Administrator arranges appointments, meetings, and conferences. They coordinate with team members to ensure everyone is on the same page, while also managing the availability of meeting rooms and necessary resources.
Supply Management: The administrator is responsible for maintaining office supplies, ensuring that essential items such as stationery, equipment, and consumables are well-stocked. They monitor inventory levels, place orders, and work within budget constraints.
Facility Maintenance: They oversee the overall cleanliness and functionality of the office environment. This may involve liaising with janitorial staff, building management, and IT support to address maintenance issues promptly.
Document Management: Organizing and maintaining physical and digital documents is a significant aspect of the role. This includes filing important papers, updating databases, and ensuring sensitive information is appropriately secured.
Financial Administration: Collaborating with the finance department, the Office Administrator may assist in tasks such as processing invoices, tracking expenses, and managing petty cash.
Event Planning: Organizing company events, workshops, or celebrations falls within the purview of the administrator. This involves coordinating logistics, invitations, catering, and any other necessary arrangements.
Communication: Effective communication skills are crucial for conveying messages between different departments and external parties. The administrator may draft official correspondence, newsletters, or announcements.
Technology Proficiency: Office Administrators should be comfortable with basic office software, such as word processing, spreadsheets, and presentation tools. They might also assist with setting up video conferences or troubleshooting minor technical issues.
Job Type: Part-time
Part-time hours: 20-25 per week
Salary: From $18.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Schedule:
- 4 hour shift
- Day shift
- Weekends as needed
Ability to commute/relocate:
- Windsor, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
