Interested candidates are required to complete the following on-line application to the attention of: The Recruitment Team. This temporary position is effective immediately and ending on or about March 1, 2024 and is due to a leave.
The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option.
In compliance Board policies and procedures, responsible for providing administrative support to the Administrators of Inclusive School and Community Services and Dismantling Anti-Black Racism Strategy in their portfolio activities.
To manage and facilitate the daily administrative operations of Inclusive School and Community Services.
To prepare draft correspondence, calendars, reports, minutes and provide on-going administrative support for the Administrators.
To prepare and facilitate the production of the Board’s Multi-Faith Calendar, including researching faith days and updating faith day summary for the system wide weekly summary communication.
To provide assistance to schools, staff and the general public regarding equity issues and general school/administrative inquiries.
To serve as the first-contact in Inclusive School and Community Services by assisting and responding appropriately to visitors.
To initiate, prepare, manage and monitor office activities, including petty cash, the payment of invoices, troubleshoot technical equipment and provide assistance in emergency situations.
To create and distribute flyers, invitations, newsletters and other correspondence for Board sponsored conferences/workshops and in-service activities.
To assist in the logistical tasks related to delivering, planning and implementing conferences.
To attend assigned committee meetings and perform various clerical and administrative actions arising from committee deliberations.
To manage and reconcile the Inclusive School and Community Services budget.
To perform other duties as assigned.
EDUCATION, EXPERIENCE AND QUALIFICATIONS:
A two year college diploma in business, office administration or a related discipline, as approved by the Board, is required.
Minimum two years related experience is required.
Effective verbal and written communication, interpersonal and computer skills are required.
Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.
Equity, Diversity and Inclusion Statement
The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.
We actively encourage applications from members of groups with historical and/or current barriers to sovereignty, equity, including, but not limited to:
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and
persons of marginalized sexual orientations, gender identities, and gender expressions.
At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.
Accessibility and Accommodation Statement
We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, please inform the Recruitment and Retention Team in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team.
Important Note for YRDSB Employees:
If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing [email protected]
to review next steps (in the email please reference the job title you are applying to).
Important Information for CUPE 1734 Members:
As per the Collective Agreement (A.11.7), an Employee who is successful in filling a permanent twelve (12) month job posting will remain in such position for a minimum of twelve (12) months. An Employee who is successful in filling a permanent ten (10) month job posting will remain in such position for a minimum of the remainder of the school year. The above requirements may be waived with permission from the Superintendent responsible for Human Resource Services. These clauses above, do not prevent employees from applying for a position or from applying for a promotion.
As a condition of employment, successful candidates will be required to submit a current original Police Vulnerable Sector Check (PVSC) from the police jurisdiction in which they reside or an Enhanced Police Information Check (E-PIC) through Sterling Backcheck prior to commencing employment with the Board. The PVSC and E-PIC documents are only valid if issued within the last six months. Candidates are not advised to obtain this document prior to an offer of employment. Should you go through the E-PIC process it is the candidates responsibility to download the results and provide a PDF copy to the Board upon instruction. Should you go through the PVSC process, it is the candidates responsibility to provide the results to the Board upon instruction.
On-line applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.
The personnel file of all internal applicants will be reviewed as part of the selection process.