Salary:
Summary:
The Administrative Assistant provides overall function and operation of the Office's Administration Unit at the either the Community Office or in Winnipeg.
KEY RESPONSIBILITIES (but not limited to):
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Ensure administrative activities are up to date, and accurate manner
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Actively participates in the department's strategic planning sessions;
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Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
- Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
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Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Management or staff
- Coordinates and organizes department meetings and conferences including meeting rooms, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings
- Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed;
- Coordinates any required repairs to office equipment;
- Develops, implements and maintains agency procedures within the department;
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Understands and adheres to all Agency policies and procedures.
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Completes confidential administrative services for the Manager;
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Supports the Supervisor in addressing any personnel/staffing matters within the department;
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Verifies and records department staff compliance with the agency's administrative and financial policies and procedures
- Assists in the preparation and or distribution of payment cheques to collaterals, Foster Parents and others
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Assists in maintaining an accurate and up to date client files (including classifying and coding electronic and hardcopy files);
- Ensures the safeguarding of all confidential files
- Provides coverage at the Reception area when required (breaks, meetings etc)
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Ensures Offices are cleared when staff departures occur
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Assists in the mail distribution and forwards corresponding mail to the proper office.
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Assists the Supervisor with timesheets, contact notes, and other duties related to Transport and Support Services
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Attend staff meetings as required/requested
